Hotel evacuation plan template
A free fire evacuation plan template for hotels, guest houses and B&Bs, made for the back of each guest room door. Guests don't know the building, so the map has to show them the way from their own door.
Upload a floor plan, photo or sketch. You get a finished map with routes, symbols and these steps, ready to print.
Download the free hotel evacuation plan template
Each one has a title block for the building name and floor, a large space for your floor plan, a map key, "You are here", the in-case-of-fire steps below, the assembly point and emergency contacts. Landscape, in A4 and US Letter.
Printable PDF
Hotel fire evacuation plan template, ready to print and fill in by hand.
Editable Word (.docx)
Change any wording, add your details and paste in a floor plan picture.
Free to download, print and share. No sign-up.
What the map should show
- This room, marked "You are here", and the route from its door to the nearest exit stair
- A second route the other way along the corridor
- The number of doors between the room and each stair, which helps in smoke
- Fire alarm call points and extinguishers on the corridor
- The assembly point outside
- Short steps in plain words; consider a second language for your guests
In case of fire: steps for a hotel
- 1.If you find a fire, press the nearest fire alarm call point and leave.
- 2.When you hear the alarm, leave at once. Take your room key. Close the door behind you.
- 3.Follow the green route to the nearest exit stair. Count the doors on the way in case of smoke.
- 4.Do not use lifts or elevators. Use the stairs.
- 5.If smoke blocks your way, go back to your room, close the door, put wet towels at the gap and call reception or the emergency number.
- 6.Go to the assembly point and stay there. Don't go back in until the fire service says it's safe.
Who is responsible
- The hotel's owner or manager is responsible for the plan; the duty manager runs the evacuation on each shift, including nights.
- Reception takes the guest list and staff rota to the assembly point and passes it to the fire service.
- Staff check public rooms, toilets and back-of-house areas on their way out, if it is safe.
- Ask guests at check-in if they would need help to leave, and make a note on the guest list.
How often to review and drill
- Check the plan at least once a year, and straight away after any change to the layout, exits, alarm, use of the building or the people in it.
- Replace every posted copy when the plan changes. Old maps on the wall are worse than none.
- Your local fire code, fire authority or insurer may set how often you must drill. Check with them, and keep a record of each drill and what you learned from it.
- Drill your staff on every shift, including the night team, who are fewest when guests are asleep.
This is general guidance. Rules differ by country, state and city: check with your local fire authority, and with a fire safety professional for your building.
Skip the drawing: make it from your own floor plan
Upload your hotel's floor plan as a PDF, photo or sketch. EvacPlan tidies it, you mark the exits and routes, and you get a print-ready map for every room with the map key and steps already on it. Free to make, and your first map downloads free.
Questions
Does every hotel room need its own map?
Yes. A map on the back of the door only helps if it starts from that room, so each room needs its own "You are here" and route. EvacPlan makes one for each room from a single floor plan.
What size should the room door plan be?
A4 or US Letter is common for room doors; larger corridor and lobby plans help too. Print on durable material so it lasts.
Can I have it in two languages?
Yes. When you make plans in EvacPlan you can add a second language to the steps, for example Spanish, French or German.
Related templates
Read more: Hotel evacuation planning guide · Evacuation plans for hotels and B&Bs